We are seeking to immediately fill a Business Administrator position.

You will be responsible for banking, AP/AR, assisting the accounting team on bookkeeping needs and requirements, office and facility management, payroll, PR, executive assistance, and other associated duties. You will provide critical financial management and data management to the company.

This job is an executive assistant/bookkeeping hybrid, with tremendous growth opportunities toward executive financial management (CFO).

Job:

• Act as the primary link between our internal staff and our outside accounting team, assisting with daily bookkeeping duties and requirements.
• Oversee financial accounts, bank reconciliations, deposits, checks, etc.
• Manage all Accounts Payable/Receivable (AP/AR), Invoicing, and billing.
• Manage all payroll and employee timesheets.
• Project management, job cost/expense reporting.
• Vendor relationship management.
• Compliance and legal document management.
• Executive assistance to CEO.

Daily tasks will include:

• Communicating with accounting team, assisting them with any daily bookkeeping or data requirements.
• Overseeing all business bank accounts, tracking balances, depositing checks, processing payments.
• Booking invoices and bills into accounting software and systems.
• Managing all Accounts Payable, paying vendors on time.
• Managing all Accounts Receivable, collecting payments, communicating with customers regarding outstanding balances.
• Maintaining Cost of Goods Sold accounts by reconciling inbound inventory receipts against bills and payments, working with vendors and purchasing department to address errors or discrepancies.
• Reviewing, approving, or rejecting Purchase Orders. 
• Collaborating with purchasing team buyers to address issues.
• Managing company payroll accounts, verifying hours, time off requests, submitting payrolls, on-boarding new hires, collaborating with accounting team on payroll compliance data and forms.
• Assisting CEO and managers with interviews and training of new hires.
• Act as the primary point of contact for facility and service vendors such as utility, electrical, alarm/fire, city/state permitting, etc.
• Assist CEO or other managers with meeting preparations, data compilation for presentations, etc.
• Assist with special projects, company events, media/PR, travel planning, etc.

Required Experience / Skills:

• Prior bookkeeping, accounting, or administrative experience.
• QuickBooks or similar accounting software experience.
• Excellent computer skills, ability to navigate and operate multiple types of software systems and learn new software as needed.
• Highly proficient in Google Sheets and/or Microsoft Office (Excel).
• Strong written and verbal English skills, ability to write very professional emails, communicate effectively on the phone and fill out forms accurately.
• Ability to multitask and prioritize, excellent time management skills.
• Ability and willingness to develop and maintain positive relationships with colleagues, vendors, and customers.
• Strong analytical and problem-solving skills.
• Knowledge or interest in firearms or tactical sporting goods industry a major plus, but not required.

Ideal Candidate

Our ideal hire has very strong attention to detail and excellent accounting/bookkeeping skills. They are organized, thorough, and dependable. They own their day and keep a tight calendar. As the critical link between our internal operation and outside accounting staff, their ability to collaborate and communicate is the key factor to their success. As a team player, they get along well with others and can see themselves succeeding in a small, tight-knit team. They value high-quality work, getting the job done the best way, not the easiest or quickest way. Our company believes in going the extra mile in everything we do, and the Business Administrator will share that value. As a crucial staff member, they understand the weight of their job and are excited to take on great responsibilities and challenges.